Job

• Perform accurate and timely data entry into alumni databases and CRM systems.


• Support the Director in planning, organizing, and coordinating alumni events and communications.


• Maintain and update alumni records by researching online platforms, public databases, and internal sources.


• Manage day-to-day office operations including scheduling, filing, inventory, and office supply orders.


• Draft, edit, and format documents, reports, and correspondence using Microsoft Word, Excel, and PowerPoint.


• Track engagement metrics and generate reports using Excel and alumni software tools.


• Respond to alumni inquiries and direct messages to the appropriate staff.


• Assist in email marketing campaigns, including list segmentation and performance tracking.


• Coordinate logistics for meetings and alumni gatherings, including venue setup, materials, and follow-ups.

Required Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong attention to detail with excellent data entry and database management skills.


• Experience with internet-based research and familiarity with alumni tracking platforms or CRMs.


• Outstanding organizational and multitasking abilities.


• Strong written and verbal communication skills.


• Ability to work independently and maintain confidentiality.


• Prior administrative experience, preferably in a nonprofit, academic, or alumni relations setting.


• Experience with alumni/donor management systems Bachelor’s degree in Business Administration, Communications, or related field.